Annual Report on the Administration of the Access to Information Act and the Privacy Act for 2013-2014
Table of Contents
Section I: Annual report on the Administration of the Access to Information Act
1. Introduction
The Access to Information Act (ATIA), proclaimed in April 1983, grants all Canadian citizens and permanent residents the right to examine or receive copies of records under the control of a federal government institution, except in limited and specific circumstances.
Section 72 of the ATIA requires that the head of every government institution prepare for submission to Parliament an annual report on the administration of the ATIA within the institution. This report covers the period from April 1, 2013 to March 31, 2014.
The Canadian Transportation Agency (Agency) is an independent, quasi-judicial tribunal and economic regulator. It makes decisions and determinations on a wide range of matters involving air, rail and marine modes of transportation under the authority of Parliament, as set out in the Canada Transportation Act and other legislation.
Our mandate includes:
- Economic regulation, to provide approvals, issue licenses, permits and certificates of fitness, and make decisions on a wide range of matters involving federal air, rail and marine transportation.
- Dispute resolution, to resolve complaints about federal transportation services, rates, fees and charges.
- Accessibility, to ensure Canada's national transportation system is accessible to all persons, particularly those with disabilities.
2. Organization of Agency responsibilities related to the Administration of the Access to Information Act
The Chair of the Agency is responsible for the administration of the ATIA, including regulations, policy and any decisions taken.
At the Agency, the Access to Information and Privacy (ATIP) Coordinator shares delegated authority with the General Counsel. Information Services staff support the Coordinator with respect to the processing of requests on a part-time basis.
The Coordinator receives and administers all formal requests. Each request is then forwarded to the Director of the office of primary interest (OPI), who is the subject matter expert. The OPI collects the records with the assistance of the Information Services' staff. The review and analysis of the records is carried out jointly by the Agency Coordinator, subject matter experts and Legal Services Directorate.
The Coordinator prepares responses to formal requests and routes them through the General Counsel and the Chair for approval. A copy is provided to the Communications Directorate for information. Each application has an individual case file, and administrative actions are recorded in the ATIP corporate system, AccessPro. The Coordinator manages any interdepartmental and third party consultations.
Informal requests
The appropriate directorate handles the majority of information requests through informal release mechanisms as most of the information submitted to the Agency by applicants and other parties is available for public inspection. The Agency places on its public record any document filed with it in respect of any dispute proceeding unless the person filing the document makes a claim for confidentiality.
Informal requests are referred to the Access to Information Coordinator when it is suspected that the information contains personal information, is confidential, and may qualify for exemption. Formal requests are handled informally when there is obviously no concern about the protection of the information.
Implementation of the Access to Information program
The Agency was challenged with respect to the implementation of the Access to Information program in 2013-2014. Major Canadian events resulted in an unusually large number of complex requests for the Agency's small Access to Information team; the Agency retained the temporary services of an additional analyst to deal with the increased volume and complexity.
In accordance with the Directive on the Administration of the Access to Information Act, the Agency posts on its Web site monthly summaries of requests completed. The Annual Report on the Administration of the Access to Information Act and the Privacy Act for Fiscal Year 2013-2014 will also be published on the Agency Web site.
3. Delegation of Authority
The Chair delegates responsibilities to Agency employees. The ATIP Coordinator for the Agency shares delegated authority with the General Counsel of the Agency. A copy of the Delegation of Authority, indicating what duties have been delegated and to whom, is attached as Appendix D, Table 1.
4. Interpretation of the statistical summary report
Attached as Appendix A is the form TBS 350-62 entitled “Statistical Report on the Access to Information Act,” which provides statistical data on formal access requests received by the Agency.
During the reporting period April 1, 2013 to March 31, 2014, the Agency received 30 new ATIA requests. This represents an increase of 18 requests (150%) over the previous year. Three requests were outstanding from 2012-2013, resulting in a total of 33 active requests. Eight requests were carried over to 2014-2015. The percentage breakdown by source of request was 37% media, 3% academia, 23% public, 7% organizations and 30% businesses.
In addition, the Agency processed nine informal requests and reviewed 1,368 pages during the 2013-2014 reporting period, compared to four informal requests and 364 pages reviewed in 2012-2013. The Agency received 32 requests for copies of completed ATIA requests, compared to one request in 2012-2013.
The following table shows the number of formal requests received and completed by the Agency for the past five reporting periods:
Reporting period | Requests received | Requests completed |
---|---|---|
2013-2014 | 30 | 25 |
2012-2013 | 12 | 10 |
2011-2012 | 23 | 27 |
2010-2011 | 13 | 10 |
2009-2010 | 16 | 16 |

ATIA Requests (table)
2009/2010 | 2010/2011 | 2011/2012 | 2012/2013 | 2013/2014 | |
---|---|---|---|---|---|
Requests received | 16 | 13 | 23 | 12 | 30 |

Completed ATIA Requests (table)
2009/2010 | 2010/2011 | 2011/2012 | 2012/2013 | 2013/2014 | |
---|---|---|---|---|---|
Completed Requests | 100% | 76.92% | 96.43% | 76.92% | 75.76% |

Analysis of Exemptions (table)
2009/2010 | 2010/2011 | 2011/2012 | 2012/2013 | 2013/2014 | |
---|---|---|---|---|---|
S. Art. 13(1)(e) | 0% | 0% | 3.7% | 0% | 0% |
S. Art. 16(2) | 0% | 10.0% | 3.7% | 0% | 0% |
S. Art. 19(1) | 12.5% | 40.00% | 18.52% | 30.00% | 64.00% |
S. Art. 20(1) | 0% | 15.38% | 17.86% | 23.08% | 54.55% |
S. Art. 21(1) | 25.00% | 7.7% | 57.1% | 15.4% | 39.4% |
S. Art. 22 | 6.25% | 0% | 0% | 0% | 0% |
S. Art. 23 | 12.5% | 0% | 7.41% | 10.00% | 16.00% |
S. Art. 26 | 6.25% | 0% | 0% | 0% | 0% |
5. Training
Due to the large increase in requests and limited resources, no formal training was provided for this reporting period. However, ad-hoc recommendations, awareness and one-on-one assistance were provided to OPIs.
6. Institutional policies, guidelines and procedures
The Agency did not implement any new or revised Access to Information related policies, guidelines or procedures during the reporting period.
7. Key issues
No issues were raised from complaints and investigations. No complaints were received during the 2013-2014 reporting period. One complaint from the 2012-2013 reporting period was resolved and unfounded. One complaint from reporting period 2012-2013 is currently under investigation.
8. Time monitoring
The Agency's internal procedures for each ATIA request includes a tracking form that is provided to the OPI when the request is routed for information retrieval. Employees retrieving the information indicate the time spent to retrieve and copy the relevant information, as well as time spent providing recommendations for disclosure. The forms are placed on each file. The Agency's corporate ATIP system tracks administrative activities and time. Case status updates are provided to the Agency Information Management and Technology Committee (IMTC) on a monthly basis and actioned as required.
Section II: Annual Report on the Administration of the Privacy Act
1. Introduction
The Privacy Act (PA), proclaimed in 1983, protects the privacy of individuals who are Canadian citizens or permanent residents with respect to personal information about themselves held by the Canadian government. The PA provides individuals with the right to access their personal information and protects the privacy of individuals by prescribing the manner in which the government may collect, use, disclose, retain and dispose of personal information. Individuals may also request correction of personal information where they perceive inaccuracies or omissions and may have notations attached to the information where corrections are refused.
Section 72 of the PA requires the head of every government institution to prepare for submission to Parliament an annual report on the administration of the PA within the institution during the financial year. This report covers the period from April 1, 2013 to March 31, 2014.
The Canadian Transportation Agency (Agency) is an independent, quasi-judicial tribunal and economic regulator. It makes decisions and determinations on a wide range of matters within the federal transportation system under the authority of Parliament, as set out in the Canada Transportation Act and other legislation.
Our mandate includes:
- Economic regulation: to provide approvals, issue licences, permits and certificates of fitness, and make decisions on a wide range of matters involving federal air, rail and marine transportation.
- Dispute resolution: to resolve complaints about federal air, rail and marine transportation services, rates, fees and charges, terms and conditions of carriage, as well as accessibility matters.
- Accessibility: to ensure Canada's national transportation system is accessible to all persons, particularly those with disabilities.
2. Organization of Agency responsibilities related to the administration of the Privacy Act
The Chair of the Agency is responsible for the administration of the PA, including regulations, policy and any decisions taken.
At the Agency, the Access to Information and Privacy (ATIP) Coordinator shares delegated authority with the General Counsel. Information Services staff support the Coordinator with respect to the processing of requests on a part-time basis, as required.
The Coordinator receives and administers all requests and determines who should process the request and locate the records. The review and analysis of the records is carried out jointly by the Agency's Coordinator and Legal Services Directorate.
The Coordinator prepares responses to formal requests and routes them through the General Counsel and the Chair for approval. Each application has an individual case file, and administrative actions are recorded in the ATIP corporate system, AccessPro. The Coordinator manages any consultations required.
Formal and informal interface
Informal requests are only referred to the Coordinator when it is suspected that the information is sensitive and may qualify for exemption.
Most requests from Agency employees for information contained in the Standard Personal Information Banks are handled informally by the Human Resources Directorate.
Implementation of the Privacy program
There have not been any major administrative problems or concerns with respect to the implementation of the privacy program. The focus for the ATIP division is to continue to foster awareness about the PA and policy requirements for the collection, use, disclosure, retention, and disposal of personal information. The Agency participated in the Office of the Comptroller General's (OCG) Horizontal Internal Audit of Protection of Personal Information in Small Departments and has implemented all applicable recommendations.
3. Delegation of Authority
The Chair has delegated responsibilities to Agency employees. The ATIP Coordinator for the Agency shares delegated authority with the General Counsel. A copy of the Delegation of Authority, indicating what duties have been delegated and to whom, is attached as Appendix D, Table 2.
4. Explanation of the statistical summary report
Form TBS 350-63, Statistical Report on the Privacy Act, is attached as Appendix B.
There were no formal requests for personal information during the reporting period. The Agency does not maintain many Personal Information Banks and the number of formal requests for personal information is usually low. Therefore, there are no trends to observe.
5. Training
No formal training was provided for this reporting period. However, ad-hoc recommendations, awareness and one-on-one assistance were provided to OPIs.
Privacy Impact Assessment training has been developed and will be presented to Agency staff in the reporting period 2014-2015.
6. Institutional policies, guidelines and procedures
The Agency did not implement any new or revised privacy related policies, guidelines or procedures during the reporting period. However, as a result of the OCG Horizontal Internal Audit of Protection of Personal Information in Small Departments, the Agency has made significant changes to the Privacy Notice and Personal Information Collection Statements. In addition, extensive modifications were also made to the Agency's Personal Information Banks. The work is ongoing in this area.
In 2013-2014, procedures were developed to protect personal information in Agency Decisions and Applications, which resulted in additional modifications to Personal Information Banks. The procedures were implemented during the first quarter of the reporting period 2014-2015.
7. Key issues
There were no complaints or investigations during this reporting period.
8. Time monitoring
The Agency's internal procedures for each PA request includes a tracking form that is provided to the designated official when the request is routed for information retrieval. Employees retrieving the information indicate the time spent to retrieve and copy the relevant information, as well as time spent providing recommendations for disclosure. The forms are placed on each file. The Agency's corporate ATIP system tracks administrative activities and time. General case status updates are provided to the Agency Information Management and Technology Committee (IMTC) on a monthly basis and actioned as required.
9. Material Privacy Breaches
No material privacy breaches were identified during the reporting period.
10. Privacy Impact Assessments
No Privacy Impact Assessments were completed during the reporting period. However, a major Privacy Impact Assessment was initiated during the reporting period and is now in its final stages.
11. Disclosure pursuant to paragraph 8(2)(m)
During the reporting period, the Agency did not disclose information pursuant to paragraph 8(2)(m) of the Privacy Act.
Appendix A: Statistical Report on the Access to Information Act
Name of institution: Canadian Transportation Agency
Reporting period: 2013-04-01 to 2014-03-31
Part 1 – Requests under the Access to Information Act
Number of Requests | |
---|---|
Received during reporting period | 30 |
Outstanding from previous reporting period | 3 |
Total | 33 |
Closed during reporting period | 25 |
Carried over to next reporting period | 8 |
Source | Number of Requests |
---|---|
Media | 11 |
Academia | 1 |
Business (Private Sector) | 9 |
Organization | 2 |
Public | 7 |
Total | 30 |
Part 2 - Requests closed during the reporting period
Disposition of requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
All disclosed | 1 | 1 | 0 | 0 | 0 | 0 | 0 | 2 |
Disclosed in part | 1 | 5 | 4 | 5 | 2 | 2 | 0 | 19 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 1 | 2 | 0 | 0 | 0 | 0 | 0 | 3 |
Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Treated informally | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
Total | 3 | 9 | 4 | 5 | 2 | 2 | 0 | 25 |
Section | Number of Requests |
---|---|
13(1)(a) | 0 |
13(1)(b) | 0 |
13(1)(c) | 0 |
13(1)(d) | 0 |
13(1)(e) | 0 |
14(a) | 0 |
14(b) | 0 |
15(1) - I.A.Table note 1 | 0 |
15(1) - Def.Table note 2 | 0 |
15(1) - S.A.Table note 3 | 0 |
16(1)(a)(i) | 0 |
16(1)(a)(ii) | 0 |
16(1)(a)(iii) | 0 |
16(1)(b) | 0 |
16(1)(c) | 0 |
16(1)(d) | 0 |
16(2)(a) | 0 |
16(2)(b) | 0 |
16(2)(c) | 0 |
16(3) | 0 |
16.1(1)(a) | 0 |
16.1(1)(b) | 0 |
16.1(1)(c) | 0 |
16.1(1)(d) | 0 |
16.2(1) | 0 |
16.3 | 0 |
16.4(1)(a) | 0 |
16.4(1)(b) | 0 |
16.5 | 0 |
17 | 0 |
18(a) | 1 |
18(b) | 0 |
18(c) | 0 |
18(d) | 0 |
18.1(1)(a) | 0 |
18.1(1)(b) | 0 |
18.1(1)(c) | 0 |
18.1(1)(d) | 0 |
19(1) | 16 |
20(1)(a) | 0 |
20(1)(b) | 11 |
20(1)(b.1) | 0 |
20(1)(c) | 6 |
20(1)(d) | 1 |
20.1 | 0 |
20.2 | 0 |
20.4 | 0 |
21(1)(a) | 5 |
21(1)(b) | 7 |
21(1)(c) | 1 |
21(1)(d) | 0 |
22 | 0 |
22.1(1) | 0 |
23 | 4 |
24(1) | 0 |
26 | 0 |
Section | Number of Requests |
---|---|
68(a) | 0 |
68(b) | 0 |
68(c) | 0 |
68.1 | 0 |
68.2(a) | 0 |
68.2(b) | 0 |
69(1)(a) | 0 |
69(1)(b) | 0 |
69(1)(c) | 0 |
69(1)(d) | 0 |
69(1)(e) | 0 |
69(1)(f) | 0 |
69(1)(g) re (a) | 1 |
69(1)(g) re (b) | 0 |
69(1)(g) re (c) | 0 |
69(1)(g) re (d) | 0 |
69(1)(g) re (e) | 0 |
69(1)(g) re (f) | 0 |
69.1(1) | 0 |
Disposition | Paper | Electronic | Other Formats |
---|---|---|---|
All disclosed | 2 | 0 | 0 |
Disclosed in part | 14 | 5 | 0 |
Total | 16 | 5 | 0 |
2.5 Complexity
Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|---|
All disclosed | 8 | 8 | 2 |
Disclosed in part | 2234 | 1669 | 19 |
All exempted | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 |
Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
All disclosed | 2 | 8 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 10 | 224 | 8 | 1040 | 1 | 405 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 12 | 232 | 8 | 1040 | 1 | 405 | 0 | 0 | 0 | 0 |
Disposition | Consultation required | Assessment of fees | Legal advice sought | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 10 | 0 | 0 | 0 | 10 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Abandoned | 0 | 0 | 0 | 0 | 0 |
Total | 10 | 0 | 0 | 0 | 10 |
2.6 Deemed refusals
Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
---|---|---|---|---|
Workload | External consultation | Internal consultation | Other | |
6 | 1 | 2 | 1 | 2 |
Number of days past deadline | Number of requests past deadline where no extension was taken | Number of requests past deadline where an extension was taken | Total |
---|---|---|---|
1 to 15 days | 1 | 3 | 4 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 1 | 0 | 1 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 1 | 1 |
More than 365 days | 0 | 0 | 0 |
Total | 2 | 4 | 6 |
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Disposition of requests where an extension was taken | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third party notice | |
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 1 | 1 | 6 | 5 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Total | 1 | 1 | 6 | 5 |
Length of extensions | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third party notice | |
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 1 | 0 | 1 | 1 |
31 to 60 days | 0 | 0 | 1 | 2 |
61 to 120 days | 0 | 0 | 4 | 2 |
121 to 180 days | 0 | 0 | 0 | 0 |
181 to 365 days | 0 | 1 | 0 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 1 | 1 | 6 | 5 |
Part 4 - Fees
Fee Type | Fee Collected | Fee Waived or Refunded | ||
---|---|---|---|---|
Fee Type | Fee Collected | Fee Waived or Refunded | ||
Number of requests | Amount | Number of requests | Amount | |
Application | 25 | $125 | 5 | $35 |
Search | 0 | $0 | 0 | $0 |
Production | 0 | $0 | 0 | $0 |
Programming | 0 | $0 | 0 | $0 |
Preparation | 0 | $0 | 0 | $0 |
Alternative format | 0 | $0 | 0 | $0 |
Reproduction | 0 | $0 | 0 | $0 |
Total | 25 | $125 | 5 | $35 |
Part 5 - Consultations received from other institutions and organizations
Consultations | Other government institutions | Number of pages to review | Other organizations | Number of pages to review |
---|---|---|---|---|
Received during reporting period | 9 | 93 | 3 | 35 |
Outstanding from the previous reporting period | 1 | 106 | 0 | 0 |
Total | 10 | 199 | 3 | 35 |
Closed during the reporting period | 9 | 199 | 3 | 35 |
Pending at the end of the reporting period | 1 | 0 | 0 | 0 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 4 | 0 | 1 | 0 | 0 | 0 | 0 | 5 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Other | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Total | 8 | 0 | 1 | 0 | 0 | 0 | 0 | 9 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Part 6 - Completion time of consultations on Cabinet confidences
Number of days | Number of responses received | Number of responses received past deadline |
---|---|---|
1 to 15 | 0 | 0 |
16 to 30 | 0 | 0 |
31 to 60 | 0 | 0 |
61 to 120 | 0 | 0 |
121 to 180 | 1 | 1 |
181 to 365 | 0 | 0 |
More than 365 | 0 | 0 |
Total | 1 | 1 |
Part 7 - Resources related to the Access to Information Act
Expenditures | Amount |
---|---|
Salaries | $62,196 |
Overtime | $537 |
Goods and Services | $60,026 |
Professional services contracts | $53,803 |
Other | $6,223 |
Total | $122,759 |
Resources | Dedicated full-time to ATI activities | Dedicated part-time to ATI activities | Total |
---|---|---|---|
Full-time employees | 0.00 | 2.00 | 2.00 |
Part-time and casual employees | 0.00 | 0.00 | 0.00 |
Regional staff | 0.00 | 0.00 | 0.00 |
Consultants and agency personnel | 0.00 | 1.00 | 1.00 |
Students | 0.00 | 0.00 | 0.00 |
Total | 0.00 | 3.00 | 3.00 |
Appendix B: Statistical Report on the Privacy Act
Name of institution: Canadian Transportation Agency
Reporting period: 2013-04-01 to 2014-03-31
Part 1 – Requests Under the Privacy Act
Number of Requests | |
---|---|
Received during reporting period | 0 |
Outstanding from previous reporting period | 0 |
Total | 0 |
Closed during reporting period | 0 |
Carried over to next reporting period | 0 |
Part 2 – Requests closed during the reporting period
Disposition of requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section | Number of requests |
---|---|
18(2) | 0 |
19(1)(a) | 0 |
19(1)(b) | 0 |
19(1)(c) | 0 |
19(1)(d) | 0 |
19(1)(e) | 0 |
19(1)(f) | 0 |
20 | 0 |
21 | 0 |
22(1)(a)(i) | 0 |
22(1)(a)(ii) | 0 |
22(1)(a)(iii) | 0 |
22(1)(b) | 0 |
22(1)(c) | 0 |
22(2) | 0 |
22.1 | 0 |
22.2 | 0 |
22.3 | 0 |
23(a) | 0 |
23(b) | 0 |
24(a) | 0 |
24(b) | 0 |
25 | 0 |
26 | 0 |
27 | 0 |
28 | 0 |
Section | Number of requests |
---|---|
69(1)(a) | 0 |
69(1)(b) | 0 |
69.1 | 0 |
70(1)(a) | 0 |
70(1)(b) | 0 |
70(1)(c) | 0 |
70(1)(d) | 0 |
70(1)(e) | 0 |
70(1)(f) | 0 |
70.1 | 0 |
Disposition | Paper | Electronic | Other formats |
---|---|---|---|
All disclosed | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
2.5 Complexity
Disposition of requests | Number of pages processed | Number of pages disclosed | Number of requests |
---|---|---|---|
All disclosed | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Disposition | Less than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disposition | Consultation required | Legal Advice Sought | Interwoven Information | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Abandoned | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 |
2.6 Deemed refusals
Number of requests closed Past the Statutory Deadline | Principal Reason | |||
---|---|---|---|---|
Workload | External consultation | Internal consultation | Other | |
0 | 0 | 0 | 0 | 0 |
Number of days past deadline | Number of requests past deadline where no extension was taken | Number of requests past deadline where an extension was taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Part 3 – Disclosures under subsection 8(2)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Total |
---|---|---|
0 | 0 | 0 |
Part 4 – Requests for correction of personal information and notations
Number | |
---|---|
Requests for correction received | 0 |
Requests for correction accepted | 0 |
Requests for correction refused | 0 |
Notations attached | 0 |
Part 5 – Extensions
Disposition of requests where an extension was taken | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation or conversion | |
---|---|---|---|---|
Section 70 | Other | |||
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Length of extensions | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation purposes | |
---|---|---|---|---|
Section 70 | Other | |||
1 to 15 days | 0 | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Part 6 – Consultations received from other government institutions and organizations
Consultations | Other government institutions | Number of pages to review | Other organizations | Number of pages to review |
---|---|---|---|---|
Received during the reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during the reporting period | 0 | 0 | 0 | 0 |
Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7 – Completion Time of Consultations on Cabinet Confidences
Number of Days | Number of responses received | Number of responses received past deadline |
---|---|---|
1 to 15 | 0 | 0 |
16 to 30 | 0 | 0 |
31 to 60 | 0 | 0 |
61 to 120 | 0 | 0 |
121 to 180 | 0 | 0 |
181 to 365 | 0 | 0 |
More than 365 | 0 | 0 |
Total | 0 | 0 |
Part 8 – Resources related to the Privacy Act
Expenditures | Amount |
---|---|
Salaries | $42,341 |
Overtime | $0 |
Goods and Services | $6,920 |
Contracts for privacy impact assessments | $6,920 |
Professional services contracts | $0 |
Other | $0 |
Total | $49,261 |
Resources | Dedicated full-time | Dedicated part-time | Total |
---|---|---|---|
Full-time employees | 0.00 | 1.00 | 1.00 |
Part-time and casual employees | 0.00 | 0.00 | 0.00 |
Regional staff | 0.00 | 0.00 | 0.00 |
Consultants and agency personnel | 0.00 | 0.00 | 0.00 |
Students | 0.00 | 0.00 | 0.00 |
Total | 0.00 | 1.00 | 1.00 |
Appendix C: Supplementary Statistical Reporting
Institution | Number of informal releases of previously released ATI packages |
---|---|
Canadian Transportation Agency | 32 |
Institution | Number of Completed PIAs |
---|---|
Canadian Transportation Agency | 0 |
Number of Days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Appendix D: Delegation of Authority
Canadian Transportation Agency
Delegation of Authority
Access to Information and Privacy and Data Protection
In accordance with section 73 of the Access to Information Act and the Privacy Act, I hereby order that the persons appointed to the positions identified in the attached Delegation Orders, including the persons authorized to act for the said persons in their absence, be authorized to exercise or perform any of the powers, duties or functions that are specified in the Delegation Orders.
Geoffrey C. Hare
Chairman and Chief Executive Officer
Date: June 15, 2009
Action | Section of the Access to Information Act | Authority Delegated to | |
---|---|---|---|
General Counsel | Access to Information and Privacy Coordinator | ||
1. Notice where access requested
|
7(a) | (Not delegated) | |
2. Transfer to another institution
|
8(1) | X | X |
3. Extension of time limits
|
9 | X | X |
4. Additional fees
|
11(2)(3)(4)(5)(6) | X | X |
5. Language of access
|
12(2) | X | X |
6. Access in an alternative format
|
12(3) | X | X |
7. Invoking exemptions
|
(Not delegated) | ||
a) information obtained in confidence | 13 | ||
b) federal-provincial affairs | 14 | ||
c) international affairs and defence | 15 | ||
d) law enforcement and investigations | 16 | ||
e) safety of individuals | 17 | ||
f) economic interests of Canada | 18 | ||
g) personal information | 19 | ||
h) third party information | 20 | ||
i) advice | 21 | ||
j) testing procedures, tests and audits | 22 | ||
k) solicitor-client privilege | 23 | ||
l) statutory prohibitions | 24 | ||
8. Severance
|
25 | (Not delegated) | |
9. Information to be published
|
26 | (Not delegated) | |
10. Third party notification
|
27(1)(4) | X | X |
11. Third party notification - representations
|
28(1)(2)(4) | (Not delegated) | |
12. Disclosure on recommendation of the Information Commissioner
|
29(1) | (Not delegated) | |
13. Advise Information Commissioner of third party involvement
|
33 | X | X |
14. Right to make representations
|
35(2) | ATIP Coordinator, General Counsel, Counsel and program staff may provide information in the course of an investigation. | |
15. Notice to Information Commissioner of action taken or proposed
|
37(1)(b) | (Not delegated) | |
16. Access to be given to complainant
|
37(4) | X | X |
17. Notice to third party (application to Federal Court for review)
|
43(1) | X | |
18.Notice to applicant (application to Federal Court by third party)
|
44(2) | X | |
19. Special rules for hearings
|
52(2)(3) | X | |
20. Exempted information severed from manuals
|
71(2) | (Not delegated) | |
21. Annual Report
|
72(1) | (Not delegated) | |
22. Responsibilities under sections 6 and 8 of the Access to Information Regulations: | 77 | ||
|
X | X | |
|
X | X | |
|
X | X | |
|
X | X |
Action | Section of the PrivacyAct | Authority Delegated to | |
---|---|---|---|
General Counsel | Access to Information and Privacy Coordinator | ||
1. Disclosure of personal information
|
8(2)(j)(m) | (Not delegated) | |
2. Requests from investigative bodies
|
8(4) | X | |
3. Notify Privacy Commissioner of 8(2)(m) disclosures
|
8(5) | (Not delegated) | |
4. Retain record of disclosures
|
9(1) | X | |
5. Notify Privacy Commissioner of consistent use
|
9(4) | (Not delegated) | |
6. Include personal information in Personal Information Banks
|
10 | X | |
7. Respond to requests for access
|
14 | X | |
8. Extension of time limits
|
15 | X | X |
9. Language of access
|
17(2)(b) | X | X |
10. Access in an alternative format
|
17(3)(b) | X | X |
11. Exempt banks
|
18(2) | (Not delegated) | |
12. Invoking exemptions:
|
X | ||
a) personal information obtained in confidence | 19(1)(2) | ||
b) federal-provincial affairs | 20 | ||
c) international affairs and defence | 21 | ||
d) law enforcement and investigation | 22 | ||
e) information prepared by an investigative body for security clearances | 23 | ||
f) information collected by the Canadian Penitentiary Services, National Parole Services or National Parole Board | 24 | ||
g) safety of individuals | 25 | ||
h) personal information about other individuals | 26 | ||
i) solicitor-client privilege | 27 | ||
j) medical records | 28 | ||
13. Receive notice of investigations
|
31 | X | |
14. Right to make representations
|
33(2) | ATIP Coordinator, General Counsel, Counsel and program staff may provide information in the course of an investigation. | |
15. Privacy Commissioner's Report
|
35(1) | X | |
16. Access to be given to complainant
|
35(4) | X | X |
17. Review of exempt banks
|
36(3) | (Not delegated) | |
18. Compliance investigation
|
37(3) | (Not delegated) | |
19. Special rules for hearings
|
51(2)(b) | X | |
20. Representations in hearings
|
51(3) | X | |
21. Annual Report
|
72(1) | (Not delegated) | |
22. Responsibilities under sections 9, 11, 13 and 14 of the Privacy Regulations | 77 | ||
|
X | X | |
|
X | ||
|
X | ||
|
X |
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