Departmental Performance Report: 2011-2012: Supplementary Information (Tables)

Table of Contents

Green Procurement Reporting for Departments and Agencies Not Bound by the Federal Sustainable Development Act

Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting, in compliance with Section 7 of the Policy on Green Procurement.

Strategies and/or Comments

  1. Approach: The Director of the Finance, Administration and Planning Directorate of the Canadian Transportation Agency is mandated to address all aspects of the Policy on Green Procurement.  The Agency's approach to implementing green procurement has been to set clear, measurable, and realistic targets concerning the use of PWGSC procurement instruments, the delivery of green procurement training to applicable personnel, and the inclusion of green procurement objectives in the employee performance evaluations of key decision makers.
  2. Management Processes and Controls: The Agency uses PWGSC consolidated procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC.  All contract documents have been amended to incorporate environmental considerations into business practices. Internal policies on procurement and material management have been revised and updated to incorporate environmental considerations in decision making.  In 2011-2012, the Agency's monitoring system was improved in order to perform effective monitoring of purchases from PWGSC green consolidated procurement instruments.
  3. Setting Targets: In addition to commitments identified in (i) and (ii), the Agency committed to the following target:
    • ensuring that 95% of all purchases would be made through PWGSC green consolidated procurement instruments, where available.
    This target was met through use of green consolidated procurement instruments in combination with applied greening practices from the Canada School of Public Service (CSPS) Green Procurement course (C215).
  4. Training: The Agency required that 65% of its procurement staff take CSPS course C215 by the end of 2011-2012.  Following the identification of this target, the Agency required all existing procurement specialist staff to complete this course.  This target was met as of March 31, 2012, and, in fact, all procurement employees have completed the required course on Green Procurement
  5. Performance Evaluations: This fiscal year, the Agency required the manager of procurement specialists to include an objective in their performance management agreement to ensure environmental considerations are taken into account in all procurement activities.  Following the establishment of this target, this objective was included.
  6. Meeting Targets: All targets were achieved.

Internal Audits and Evaluations

Internal Audits (2011-2012)
Name of internal auditInternal audit typeStatusCompletion date
Horizontal Internal Audit of Governance in Small Departments and Agencies Governance and Management completed

March 2012

The Canadian Transportation Agency participates in horizontal audits for small departments and agencies conducted by the Office of the Comptroller General.

Evaluations (2011-2012)
Name of evaluationProgram ActivityStatusCompletion date
No evaluations were conducted during the reporting period.

Sources of Respendable and Non-respendable Revenue

Respendable Revenue (N/A)

Non-Respendable Revenue ($ thousands)
Program Activity2009-20102010-20112011-2012
ActualActualPlanned RevenueActual
Total Non-respendable Revenue 186 214 107 83
Economic Regulation
Refunds of previous years' expenditures 23 5 35 14
Administrative Monetary Penalties 103 93 50 19
Services and Service fees 20 30 20 -
Proceeds from the disposal of surplus Crown assets - 2 - -
Adjudication and Alternative Dispute Resolution
Refunds of previous years' expenditures 8 71 - 20
Internal Services
Refunds of previous years' expenditures 31 13 2 30

User Fees and Regulatory Charges (User Fees Act)

User Fee:
Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)
Fee Type:
Other products and services
Fee-setting Authority:
Access to Information Act
Year last modified:
1992
Performance Standards:
Responses provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request.

The Access to Information Act provides fuller details:

http://laws-lois.justice.gc.ca/eng/acts/A-1/index.html

Performance Results:
Requests completed within:
  • 30 days – 44.5%
  • 61 – 120 days – 11%
  • 121 – 180 days – 44.5%
User Fees – 2011-2012 ($ thousands)
Forecast RevenueActual RevenueFull Cost
140
User Fees – Planning years ($thousands)
Fiscal YearForecast RevenueEstimated Full Cost
2012–2013 140
2013–2014 145
2014–2015 150

External Fees

Policy on Service Standards for External Fees
External FeeService StandardPerformance ResultsStakeholder Consultation
Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)

Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request.

The Access to Information Act provides fuller details: http://laws-lois.justice.gc.ca/eng/acts/A-1/index.html

Requests completed within:

30 days – 44.5%

61-120 days – 11%

121-180 days – 44.5%

The service standard is established by the Access to Information Act and the Access to Information Regulations. Consultations with stakeholders were undertaken by the Department of Justice and the Treasury Board Secretariat for amendments done in 1986 and 1992.

Response to Parliamentary Committees and External Audits

Response to parliamentary committees

During the reporting period, there were no Parliamentary Committee recommendations on which the Agency was asked to respond.

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)

During the reporting period, no recommendation of the Auditor General nor the Commissioner of the Environment and Sustainable Development was addressed specifically to the Agency.

External audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages

No external audits were done during fiscal year 2011–12.

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