Departmental Performance Report: 2011-2012: Supplementary Information (Tables)
Table of Contents
Green Procurement Reporting for Departments and Agencies Not Bound by the Federal Sustainable Development Act
Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting, in compliance with Section 7 of the Policy on Green Procurement.
Strategies and/or Comments
- Approach: The Director of the Finance, Administration and Planning Directorate of the Canadian Transportation Agency is mandated to address all aspects of the Policy on Green Procurement. The Agency's approach to implementing green procurement has been to set clear, measurable, and realistic targets concerning the use of PWGSC procurement instruments, the delivery of green procurement training to applicable personnel, and the inclusion of green procurement objectives in the employee performance evaluations of key decision makers.
- Management Processes and Controls: The Agency uses PWGSC consolidated procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC. All contract documents have been amended to incorporate environmental considerations into business practices. Internal policies on procurement and material management have been revised and updated to incorporate environmental considerations in decision making. In 2011-2012, the Agency's monitoring system was improved in order to perform effective monitoring of purchases from PWGSC green consolidated procurement instruments.
- Setting Targets: In addition to commitments identified in (i) and (ii), the Agency committed to the following target:
- ensuring that 95% of all purchases would be made through PWGSC green consolidated procurement instruments, where available.
- Training: The Agency required that 65% of its procurement staff take CSPS course C215 by the end of 2011-2012. Following the identification of this target, the Agency required all existing procurement specialist staff to complete this course. This target was met as of March 31, 2012, and, in fact, all procurement employees have completed the required course on Green Procurement
- Performance Evaluations: This fiscal year, the Agency required the manager of procurement specialists to include an objective in their performance management agreement to ensure environmental considerations are taken into account in all procurement activities. Following the establishment of this target, this objective was included.
- Meeting Targets: All targets were achieved.
Internal Audits and Evaluations
|Name of internal audit||Internal audit type||Status||Completion date|
|Horizontal Internal Audit of Governance in Small Departments and Agencies||Governance and Management||completed||
The Canadian Transportation Agency participates in horizontal audits for small departments and agencies conducted by the Office of the Comptroller General.
|Name of evaluation||Program Activity||Status||Completion date|
|No evaluations were conducted during the reporting period.|
Sources of Respendable and Non-respendable Revenue
Respendable Revenue (N/A)
|Total Non-respendable Revenue||186||214||107||83|
|Refunds of previous years' expenditures||23||5||35||14|
|Administrative Monetary Penalties||103||93||50||19|
|Services and Service fees||20||30||20||-|
|Proceeds from the disposal of surplus Crown assets||-||2||-||-|
|Adjudication and Alternative Dispute Resolution|
|Refunds of previous years' expenditures||8||71||-||20|
|Refunds of previous years' expenditures||31||13||2||30|
User Fees and Regulatory Charges (User Fees Act)
- User Fee:
- Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)
- Fee Type:
- Other products and services
- Fee-setting Authority:
- Access to Information Act
- Year last modified:
- Performance Standards:
- Responses provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request.
The Access to Information Act provides fuller details:
- Performance Results:
- Requests completed within:
- 30 days – 44.5%
- 61 – 120 days – 11%
- 121 – 180 days – 44.5%
|Forecast Revenue||Actual Revenue||Full Cost|
|< 1||< 1||140|
|Fiscal Year||Forecast Revenue||Estimated Full Cost|
|External Fee||Service Standard||Performance Results||Stakeholder Consultation|
|Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)||
Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request.
The Access to Information Act provides fuller details: http://laws-lois.justice.gc.ca/eng/acts/A-1/index.html
Requests completed within:
30 days – 44.5%
61-120 days – 11%
121-180 days – 44.5%
|The service standard is established by the Access to Information Act and the Access to Information Regulations. Consultations with stakeholders were undertaken by the Department of Justice and the Treasury Board Secretariat for amendments done in 1986 and 1992.|
Response to Parliamentary Committees and External Audits
Response to parliamentary committees
During the reporting period, there were no Parliamentary Committee recommendations on which the Agency was asked to respond.
Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)
During the reporting period, no recommendation of the Auditor General nor the Commissioner of the Environment and Sustainable Development was addressed specifically to the Agency.
External audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages
No external audits were done during fiscal year 2011–12.