Departmental Performance Report 2012-2013: Supplementary Information (Tables)
Approach: The Agency's approach to implementing green procurement is to target the use of PWGSC procurement instruments, the delivery of training to key personnel, and the inclusion of green procurement objectives in the employee performance evaluations of key decision makers. The Agency has remained consistent in its approach and will continue to do so in the coming years.
Management Processes and Controls: The Agency uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC. Furthermore:
- In 2012-2013, the Agency undertook updates to the procurement and materiel management policies in light of the migration to SAP, and is incorporating the necessary environmental considerations in these policies.
- Since 2010-2011, the Agency has followed the Federal Electronic Waste Strategy with respect to electronic and electrical equipment.
- Each individual Statement of Work used for contracting for services is reviewed to identify opportunities to include environmental considerations. As a result, it is not necessary for the Agency to maintain a contract review checklist.
These management processes and controls were selected through an analysis of the Agency's decision-making processes and controls.
Setting Targets: In addition to commitments identified in ii., iv., and v., the Agency continued to buy only recycled paper and has reduced the overall amount of paper it used in 2012-2013.
Training: The Agency ensured that all existing procurement and materiel management functional specialist employees completed the CSPS course C215 by the end of the fiscal year (2 employees in total). In addition, the Agency required that all new procurement specialists complete CSPS course C215 within three months of being hired.
Performance Evaluations: In 2012-2013, the manager of procurement specialists included in the performance management agreement an objective to take environmental considerations into account for all procurement activities.
Meeting Targets: All targets were met.
|Name of internal audit||Internal audit type||Status||Completion date|
|The Agency was not included in any horizontal audits conducted by the Office of the Comptroller General (OCG) in 2012-2013 and the Agency's core control audit was postponed to 2014-2015. However, the Agency has implemented all the applicable recommendations of the horizontal audit conducted below in 2012-2013 with several other small departments.|
|Horizontal Internal Audit of Compliance with the Policy on Management, Resources and Results Structures||Governance and Management||Completed||January 2013|
|Name of evaluation||Program||Status||Completion date|
|A large part of the work related to the evaluation of the performance of all program business processes was completed in 2012-2013. We expect that the work will be completed by the end of 2014-2015.|
|Response to parliamentary committees|
|During the reporting period, there were no Parliamentary Committee recommendations on which the Agency was asked to respond.|
|Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)|
|During the reporting period, no recommendation of the Auditor General nor the Commissioner of the Environment and Sustainable Development was addressed specifically to the Agency.|
|External audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages|
|No external audits were done during fiscal year 2012–2013.|
Respendable Revenue (N/A)
|2011–2012 Actual($ thousands)||2012–2013 ($ thousands)|
|Refunds of previous years' expenditures||5||14||13||47|
|Administrative Monetary Penalties||93||19||30||40|
|Services and Service fees||30||-||30||40|
|Proceeds from the disposal of surplus Crown assets||2||-||-||-|
|Adjudication and Alternative Dispute Resolution|
|Refunds of previous years' expenditures||71||20||8||7|
|Refunds of previous years' expenditures||13||30||8||-|
|Total Non-Respendable Revenue||214||83||89||134|
User Fees and Regulatory Charges (User Fees Act)
User fee: Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)
Fee type: Other products and services (O)
Fee-setting authority: Access to Information Act
Year last modified: 1992
Performance standards: Responses provided within 30 days following receipt of request; response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request.
The Access to Information Act provides fuller details:
Performance Results: Requests completed within:
- 30 days - 50%
- 31 - 60 days – 30%
- 61 – 120 days - 10%
- 121 – 180 days - 10%
|Forecast Revenue||Actual Revenue||Full Cost|
|< 1||< 1||160|
|Fiscal Year||Forecast Revenue||Estimated Full Cost|