Departmental Performance Report 2014-2015: Supplementary Information (Tables)

Departmental Sustainable Development Strategy

Overview of the Federal Government's Approach to Sustainable Development

The Federal Sustainable Development Strategy (FSDS) 2013-2016 presents the Government of Canada's sustainable development activities, as required by the Federal Sustainable Development Act. In keeping with the objectives of the Act to make environmental decision making more transparent and accountable to Parliament, the Canadian Transportation Agency (Agency) supports the implementation of the FSDS through the activities in this supplementary information table.

Although the Agency is not bound by the Federal Sustainable Development Act and is not required to develop a departmental sustainable development strategy, the Agency adheres to the principles of the FSDS.

4. Theme IV: Targets and Implementation Strategies

Goal 6: Greenhouse Gas (GHG) Emissions and Energy
Target 6.1: GHG Emissions Reduction
The Government of Canada will reduce greenhouse gas emissions from its buildings and fleets by 17% below 2005 levels by 2020.
Performance Measurement
Expected result
Reduce the carbon footprint and energy consumption of federal operations.
Performance indicatorPerformance level achieved

The Agency ensures its fleet adheres to greenhouse gas emission standards.

All cars in the Agency's fleet (1 vehicle) adhere to greenhouse gas emission standards.
Goal 7: Waste and Asset Management
Target 7.1: Real Property Environmental Performance
As of April 1, 2014, and pursuant to departmental Real Property Sustainability Frameworks, an industry recognized level of high environmental performance will be achieved in Government of Canada real property projects and operations.
Performance Measurement
Expected result
An industry-recognized level of high environmental performance will be achieved in Government of Canada real property projects and operations.
Performance indicatorPerformance level achieved

The Agency ensures that all waste (broken items, etc. is disposed of in eco-friendly ways

100% of Agency waste is disposed of in eco-friendly ways
Implementation strategy element or best practicePerformance level achieved

7.1.1.1. Achieve a level of performance that meets or exceeds the custodian's current commitment(s) to sustainable buildings using industry-recognized assessment and verification tool(s).

The Agency complies with existing standards
Target 7.2: Green Procurement
As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.
Performance Measurement
Expected result
Environmentally responsible acquisition, use and disposal of goods and services.
Performance indicatorPerformance level achieved

Departmental approach to further the implementation of the Policy on Green Procurement in place as of April 1, 2014.

In the Canadian Transportation Agency’s Contracting Policy and Procedures Guide, Point #1.4.9:

“The federal Policy on Green Procurement requires that where available and cost effective, green products and services that are of equal or better performance and quality must be purchased.

In general, “green” requirements must be considered as early as possible in the acquisition of goods and services and must never be added as a restriction after the fact.

Where possible, all procurement must promote environmental sustainability by integrating environmental performance considerations into the procurement decision process.”

Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year 2014-2015.

2 of 2
100%

Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement, in fiscal year 2014-2015.

0
0%
Departmental green procurement target
The Agency will use only recycled paper
Performance indicatorPerformance level achieved

Type of paper used by the Agency

100% recycled paper
Departmental green procurement target
The Agency will reduce the amount of paper it uses
Performance indicatorPerformance level achieved

Reduction in the amount of paper used by the Agency

5% reduction
Implementation strategy element or best practicePerformance level achieved

7.2.1.5. Leverage common use procurement instruments where available and feasible.

The Agency uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers by PWGSC.

In 2014-2015, the Agency’s procurement and materiel management policies will continue to be reviewed to ensure environmental considerations are integrated. Since 2010-2011, the Federal Electronic Waste Strategy is followed by the Agency for electronic and electrical equipment. Statement of Work templates used for contracting for services and the contract review checklist were reviewed in 2012-2013 to identify opportunities to include environmental considerations.

These management processes and controls were selected through an analysis of the Agency’s decision-making processes and controls.

Best Practice
7.2.3. Train acquisition cardholders on green procurement.

Procurement training will be provided to all managers and administrators which will include awareness for the Policy on Green Procurement.

Best Practice
7.2.4. Increase awareness of the Policy on Green Procurement among managers.

Procurement training will be provided to all managers and administrators which will include awareness for the Policy on Green Procurement.
Target 7.3: Sustainable Workplace Operations
As of April 1, 2015, the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.
Performance Measurement
Expected result
Departmental workplace operations have a reduced environmental impact.
Performance indicatorPerformance level achieved

An approach to maintain or improve the sustainability of the departmental workplace is in place by March 31, 2015.

The Agency has worked to achieve this target.
Implementation strategy element or best practicePerformance level achieved

7.3.1.1. Engage employees in greening government operations practices.

Achieved

7.3.1.2. Integrate environmental considerations into corporate policies, processes and practices in accordance with departmental refresh cycles.

Achieved

7.3.1.3. Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings).

Achieved

7.3.1.4. Minimize the ratio of information technology (IT) assets per employee.

Achieved

7.3.1.5. Select and operate IT and office equipment in a manner that reduces energy consumption and material usage.

Achieved

7.3.1.6. Dispose of e-waste in an environmentally sound and secure manner.

Achieved

7.3.1.7. Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner.

Achieved

7.3.1.8. Minimize all non-hazardous solid waste generated, and leverage service offerings to maximize the diversion of waste.

Achieved

7.3.1.9. Increase the population density in office buildings, and increase space utilization in special purpose buildings.

Achieved

7.3.1.10. Maintain or improve sustainable fleet management.

Achieved

Additional Departmental Sustainable Development Activities and Initiatives

The Agency's 2014-2017 Strategic Plan highlights initiatives that will move it towards becoming a paperless environment.

Strategic Environmental Assessment

During the 2014-2015 reporting cycle, the Canadian Transportation Agency considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes. As the Agency did not develop any initiatives that required a strategic environmental assessment, no related public statements were produced.

Internal Audits and Evaluations

Internal Audits Completed in 2014-2015
Title of Internal AuditInternal Audit TypeCompletion Date

Core Control Audit of the Canadian Transportation Agency

Core Control Audit April 2015

Horizontal Audit of Protection of Personal Information in Small DepartmentsNote 1

Privacy and Compliance August 2014

Horizontal Internal Audit of Financial Forecasting in Large and Small DepartmentsNote 2

Financial Management and Compliance November 2014

The Canadian Transportation Agency (Agency) does not maintain its own internal audit function. It participates in horizontal audits conducted by the Office of the Comptroller General (OCG), and implements applicable recommendations from other OCG horizontal internal audits in which it did not participate.

For the 2014-2015 period, the Agency participated in a Core Control Audit conducted by the OCG. The Agency also implemented recommendations related to the Horizontal Audit of Protection of Personal Information in Small Departments, and implemented applicable recommendations from one other OCG horizontal internal audit related to Financial Forecasting in Large and Small Departments.

Evaluations in Progress or Completed in 2014-2015
Link to Department's Program Alignment ArchitectureTitle of the EvaluationStatusDeputy Head Approval Date
Economic Regulation
Adjudication and Alternative Dispute Resolution
Internal Services
Core business process evaluations In Progress N/A

A large part of the work related to the evaluation of the performance of core business processes was completed in 2014-2015. These evaluations are expected to be completed by the end of 2015-2016.

Reporting on the User Fees Act

General and Financial Information by Fee

General Information

Fee name: Fees for processing requests filed under the Access to Information Act

Fee type: Other products and services

Fee-setting authority: Access to Information Act

Year introduced: 1988

Year last ammended: 1992

Performance standard: RA response is provided within 30 days following receipt of a request; the response time may be extended under section 9 of the Access to Information Act.

Performance results: The Agency responded within 30 days in 50 per cent of cases.Note 3 Three requests were completed within 31 to 60 days, two requests were completed in 61-120 days, four requests were completed in 181-365 days and two requests were completed in more than 365 days.

Other information: Under the Access to Information Act, fees under $25 may be waived when deemed to be in the public interest. Only application fees were collected during 2014-2015.

Financial Information, 2014-2015 (dollars)
Forecast revenueActual revenueFull cost
100 100 161,756
Financial Information, 2015-2016, 2016-2017 and 2017-2018 (dollars)
Planning yearForecast revenueEstimated full cost
2015-2016 100 161,756
2016–2017 100 161,756
2017–2018 100 161,756
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